Audits

1. The list

Columns: «Number» (AUD-year-number), «Title», «Type», «Result», «Status» and «Actions». The type is «Internal», External, Certification, Surveillance or Regulatory; the result is Not rated, Conformant, «Minor NC» or Major NC; the status is Planned, In progress, «Completed» or Cancelled. The demo has one: the internal management system audit, completed with a minor NC. The eye opens the audit, the pencil edits it and the bin deletes it.

2. Plan an audit

Click «New Audit». The “Title” and the “Planned date” are required. Choose the “Type” and the “Standard”, and fill in “Auditee (area/dept)”, “Scope”, “Objectives”, “Criteria” and “Audit team”. Save with “Create”: it is left as Planned.

3. Record findings and close

During or after the audit, edit it with the pencil. “Add finding” asks for the “Finding type” (Conformity, Observation, Opportunity for improvement, Minor NC, Major NC), the “Finding description”, the “Clause reference (e.g. 6.1.2)” and the “Evidence”. When finished, set the “Result”, the “Conclusions”, the “Recommendations”, the “Next audit date” and the status Completed.

Each non-conformity finding is recorded separately in Non-Conformities with source “Internal audit” or “External audit”, to follow its cause and actions.

4. Who sees what

Creating, editing and deleting need edit permission; without it the list is read-only. If your role does not have the Quality and improvement module, you see “This module is switched off”.